A Detailed Overview of the Workday Applicant Tracking System

Posted On Oct 15, 2022 |

The Workday Applicant Tracking System enables full insight into the talent stream.

A Detailed Overview of the Workday Applicant Tracking System

Workday Recruiting was intentionally designed to be distinct. It's a full-stack talent acquisition platform that can help you discover, connect with, and ultimately hire the most qualified people. It streamlines global talent acquisition by centralizing all information about the hiring process in one place, all while utilizing Workday's robust reporting structure to satisfy regulatory reporting needs and reduce associated risks.

By centrally organizing both internal and external candidates, the Workday Applicant Tracking System enables full insight into the talent stream. One can access the whole spectrum of HR functions, from performance evaluation and workforce planning to candidate sourcing and onboarding, from inside a single, unified platform to ensure an efficient and effective human resource pipeline.

The Global Talent Acquisition Process Has Been Revolutionized By Workday

Traditionally, it has been inefficient and time-consuming to manage a candidate pipeline and the data needed to finalize a job. It is difficult for recruiters and hiring managers to work together, and information has to be sent around manually. Due to the possibility of information being spread across many systems, it may be time-consuming and tedious to compile all of the relevant information at each stage of the hiring process.

The global talent acquisition process may benefit from increased cooperation due to Workday Recruiting's user-friendliness, transparency, and insight into the state of the process.

Workday Recruiting is based on Workday's Global Infrastructure.

Workday Recruiting simplifies the talent acquisition process by centralizing information flow and making it visible to the entire hiring team. If people give better recommendations and work together during the hiring process, there will be more qualified applicants from which to choose. Traditional recruiting systems often require complex integrations between the recruitment system and core systems of records. This is typically avoided via the use of manual procedures and paper input, which slows down the transmission of information and causes delays. Recruitment activities during working hours show increased manager and recruiter efficiency, with all data and transactions recorded at one touchpoint.

What is a Candidate Funnel?

A Candidate Funnel refers to the path that job seekers follow when they apply for open positions. Recruiters receive a massive number of resumes every day. Reviewing resumes creates a smaller pool of candidates from whom to choose for a phone interview. Save time and energy by asking candidates questions designed to exclude them from consideration before an in-person interview. Whittle down the pool of potential hires until you're left with the person you're ready to make an offer to, as you go through the interview process.

Know potential employees better through Candidate Relationship Management

Candidate Relationship Management is the process of coordinating and streamlining the phases of attracting, communicating with, and managing talent. One of the many things a candidate relationship management system does is keep in touch with possible candidates who may not be ready to send in a resume just yet.

A passive applicant is a competent job seeker who isn't actively seeking work but may be interested in a position if the appropriate one comes along.

A company's pipeline consists of potential hires who meet the company's requirements but are not already employed. The company's Candidate Relationship Management strategy includes pursuing pipeline candidates.

Create custom requisitions for a job using Workday.

It is important for recruiting administrators to be able to link a questionnaire with a job requisition so that prospective employees may be asked to fill out a questionnaire with a job application. When hiring, questionnaires may be used to narrow down the pool of potential applicants.

For example, a questionnaire might be used in a job ad for a traveling salesman to exclude applicants who are unwilling or unable to accept the position's requirements.

Create individual questions in Workday, and then compile them into a survey using the available options. No survey or questionnaire should include more than 25 questions.

Make the best use of career sites to fill your pipeline.

Once a job requisition has been made, it should be published on either an internal or external career site, if not both. For other sourcing activities, you may use as many external career sites as you like, but you are only allowed to utilize one internal career site. For instance, you may wish to create job websites tailored to a certain country or industry. Job boards built on the Workday platform are responsive and optimized for use on a variety of devices. They are responsive, so you can easily watch them on a desktop computer or a mobile phone with no problems.

Candidates are guided through the hiring procedure by means of the job application business process. It's one of a kind since it's dynamic, which means the sequence of operations isn't fixed.

Managing referrals using Workday

  • Current employees are expected to recommend suitable applicants for job postings and endorse their applications.
  • Set up incentive programs that compensate employees who bring in qualified applicants for open positions.

Track candidate status to optimize workflow.

When users initially add potential employees to Workday Recruiting, they are classified as "prospects." After applying directly to a job requisition, a prospect is no longer considered a prospect and is instead considered an active candidate. If a candidate applies through an external career site, they will also be considered an active candidate. Changes to pre-hire status occur when either the offer or background check business procedures are initiated. If the candidate has been hired and is actively employed, they are a worker.

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